Security is more than not trusting someone. It’s like locking the door when you leave the store. You’re not accusing anyone of stealing, it’s just prudent. It is giving the employees access to all the tools they need and helping keep them out of trouble.
Security is critical for a system with mulitple users. By carefully setting up security you are protected from errors cased by both malice and accident. A clerk has no business in Accounts Receivable – why would we want to let him in? Security is role based. Security is assigned to a role (i.e. Clerk) to give them permission for Point of Sale. Then an employee is given the Clerk role and their security is set. Roles may be combined (a person may be a Clerk and also a Purchasing Clerk). Additional roles may be added to meet specific needs.
- Limiting access to the features an employee needs
- Reduce errors from employees wandering through the system when they are bored
- Hide menus for which the user has no rights (no visibility reduces curiosity)
- Security is available for menus, forms and fields
- Security can be set to allow users to view, but not edit data